Travel Coordinator

Proactive Personnel are currently recruiting for a Business Travel Coordinator for a large tech company with a new office based in Manchester city centre.

What you’ll be doing

The role is full-time and varied. Your main focus will be on travel coordination. Based in the Manchester office you will provide a reception service, liaising with building management and the central facilities team to ensure that the office is fit to welcome our stakeholders and visitors. In addition, you will provide assistance to Executive Board Members in the management of their business diaries. Understanding the requirements of the role:

You will:

  • Manage travel management for all UK based employees. This includes arrangement and co-ordination of all flights, accommodation, and ground transfers, in accordance with company policies and budgets
  • Be responsible for transfers, hotel accommodation and restaurant bookings for all employees from global locations to the UK
  • Investigate and arrange relevant visa requirements
  • Be fully up to date with the latest COVID-19 guidelines and communicate changes and entry requirements to travellers
  • Assist members of our Executive Management Board, in mailbox and business diary management, including planning and scheduling events as required.
  • Undertake other administrative tasks as and when required – expenses, business cards, meeting arrangements internally and off-site
  • Provide a reception service, including but not exclusive to ordering stationery, using the set process to book visitors into the Manchester office. Ensuring that the office is fit to welcome all stakeholders and visitors
  • Welcome visitors to the Manchester office
  • Ensure required office equipment is available
  • Prepare meeting room for scheduled meetings
  • Manage mail in and out of the office

The ideal candidate will have:

  • Outstanding interpersonal communication
  • The ability to juggle multiple tasks simultaneously
  • Experience of coordinating corporate travel arrangements
  • Experience using Outlook diary management
  • Self-motivation and self-management

This role is a 14 month maternity cover position but could potentially move over to a permanent position in the company.


  • £28,000pa plus 10% bonus
  • 25 days holiday plus bank holidays
  • Company pension
  • Life insurance
  • Private medical care
  • Plus many more great benefits!

If you are interested in this role please apply or call Antony at Proactive Personnel Manchester find out more.

Application ends on September 2, 2022


  • Location Manchester
  • Job category Transport & Logistics, Transport Planners & Managers
  • Salary £28,000
  • Job type Full Time, Temp to Perm, Temporary
  • Consultant Details Antony Brown
    0161 661 8000
Job ID: 8984 Application ends on September 2, 2022

Transport & Logistics